Whenever there is a meeting, one would probably be familiar with writing notes of the meeting called minutes of the meeting. Each time there is an official meeting, these minutes of meetings would be compiled into something known as corporate minute books and is managed by the secretary. It is essential that admin staff would know how to make these kinds of compilations.
Now the reason as to why this book has to be updated all the time would be because it is the reference that the higher ups would use whenever they would want to recall a certain event. Now during meetings, a lot of agreements and details would be mentioned. With the compiled minutes, one would be able to look back so that he can make more solid decisions.
Now the thing about records is that there must be written proof that such records actually do exist. Also, it is important to have the words of the parties written down and made official so that if there are any disagreements between the parties, then the minutes will come out. This will be able to help settle arguments with regard to deals.
Now another function of this type of thing would actually be for auditing purposes. Now this book would also contain some specific figures that would pop out during the meetings. Now there are times during the auditing process that some figures are only stated during meetings which is why the recorded amounts in the book are very important.
Now whenever there would be some legal issues to deal with, the lawyer or attorney would most likely also be taking a look at these minute books. He may use these as as a basis to make legal claims or opinions. As long as a certain line is expressed in the minutes, then the lawyer may use it as an actual basis for a claim.
Now if a corporation is the type that would sell stocks, then the book would also have all the information regarding the stocks. Now when one would give out stocks, there are also agreements made with regard to the dividends. Now during the meetings regarding the stocks, all of the agreements would have to be written in the records so that if anything would happen, at least the management can actually check back.
Now the compensation and the dividends of the shareholders would always become a problem in corporations. In order to avoid these problems, the details of the compensation and dividends are to also be written there in the book. So that if the management would give out the compensation to the shareholders, they would have some basis on how they are going to do it.
By taking a look at its functions, it is no wonder why this is a very important component of a corporation. Basically it would contain all of the memories of the directors and the shareholders. So even if they would forget what they said during the meeting, the book will remind them of all the things that happened during that event.
Now the reason as to why this book has to be updated all the time would be because it is the reference that the higher ups would use whenever they would want to recall a certain event. Now during meetings, a lot of agreements and details would be mentioned. With the compiled minutes, one would be able to look back so that he can make more solid decisions.
Now the thing about records is that there must be written proof that such records actually do exist. Also, it is important to have the words of the parties written down and made official so that if there are any disagreements between the parties, then the minutes will come out. This will be able to help settle arguments with regard to deals.
Now another function of this type of thing would actually be for auditing purposes. Now this book would also contain some specific figures that would pop out during the meetings. Now there are times during the auditing process that some figures are only stated during meetings which is why the recorded amounts in the book are very important.
Now whenever there would be some legal issues to deal with, the lawyer or attorney would most likely also be taking a look at these minute books. He may use these as as a basis to make legal claims or opinions. As long as a certain line is expressed in the minutes, then the lawyer may use it as an actual basis for a claim.
Now if a corporation is the type that would sell stocks, then the book would also have all the information regarding the stocks. Now when one would give out stocks, there are also agreements made with regard to the dividends. Now during the meetings regarding the stocks, all of the agreements would have to be written in the records so that if anything would happen, at least the management can actually check back.
Now the compensation and the dividends of the shareholders would always become a problem in corporations. In order to avoid these problems, the details of the compensation and dividends are to also be written there in the book. So that if the management would give out the compensation to the shareholders, they would have some basis on how they are going to do it.
By taking a look at its functions, it is no wonder why this is a very important component of a corporation. Basically it would contain all of the memories of the directors and the shareholders. So even if they would forget what they said during the meeting, the book will remind them of all the things that happened during that event.
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